Solution / Use Case

Centrally manage marketing materials and store processes.
From planning to on-site implementation.

VITAVO supports organizations with marketing materials, campaign materials, store requests, budgets, approvals, and evidence of implementation—ensuring that centralized planning and decentralized implementation work together more effectively.

Initial situation

Typical Situation

Marketing materials and store processes are often spread across many locations, roles, and communication channels. Materials, requirements, approvals, budgets, and feedback must be coordinated, while headquarters and stores need a shared view of status and implementation.

Many locations

Branches, regions, or offices report their needs inconsistently, incompletely, or through different channels.

Scattered materials

Advertising materials, promotional packages, printed materials, templates, and inventory levels are not always visible centrally.

Unclear implementation

Determining whether materials have been ordered, delivered, used, or confirmed often requires a significant amount of coordination.

Solution

What VITAVO Organizes

VITAVO integrates material management, store requests, approvals, budgets, tasks, and evidence of implementation into a transparent workflow.

Manage Materials

Marketing materials, POS materials, promotional packages, templates, and regional materials are managed in a structured manner.

Manage Requests

Stores or locations can submit requests using clear forms, roles, and approval workflows.

Track Implementation

Orders, delivery status, feedback, confirmations, and evidence of implementation remain visible for each location.

Benefit

Benefits for the Organization

Marketing materials and store management become more predictable, transparent, and less reliant on emails, spreadsheets, or individual coordination. The organization gains a clear overview of materials, requirements, budgets, status, and on-site implementation.

Greater Transparency

Needs, orders, availability, and open issues are visible centrally.

Better Management

Approvals, budgets, quantities, and responsibilities are clearly managed.

Traceable Implementation

Deliveries, feedback, and evidence of implementation are documented by location.

Procedure

Here’s what the initial steps might look like.

Create Materials and Locations

Marketing materials, campaigns, locations, roles, budgets, and availability are recorded in a structured manner.

Coordinate Requests

Branches or locations report their needs via defined processes, forms, or selection catalogs.

Manage Approvals and Distribution

Quantities, budgets, special requests, and deliveries are reviewed, approved, and tracked.

Ensure Implementation

Receipt, use, feedback, and evidence of use are documented on a location-by-location basis.

Concrete solutions for recurring organizational tasks.

Audit & Compliance

Project & Grant Management

Procurement & Sourcing

Contract Management & Contract Lifecycle

Materials Logistics & Resource Management

Knowledge, Training & Documents

Laboratory & Analysis Processes

Safety Management

Marketing Materials & Store Management

The next step

Which marketing materials or store processes need better oversight?

During an introductory meeting, we’ll discuss how VITAVO can help structure requirements, materials, approvals, and evidence of implementation within your organization, thereby reducing your workload and making these processes more manageable.

Schedule an introductory meeting

Centrally manage marketing materials and store processes.From planning to on-site implementation.